Calculated Blackboard Column to ASAP

Steps to transfer calculated grades in Blackboard Learn. Need Help Preparing Your Grade Center? Sign up for Virtual Office Hours

Step 1

Go to Grade Center > Full Grade Center to locate the column that has midterm or final grades.
Make a note of the column name.

Step 2

Create a new column. Click Create Calculated Column, and select Total Column from the dropdown menu.

Step 3

In the Create Total Column screen: For the Column Name, type ASAPMidterm for midterm grades or ASAPFinal for final grades. (No spaces and capitalization does not matter. Leave Grade Center Name blank)

Step 4

Set Primary Display to ‘Letter’ (might be a custom named scheme that you edited) and Secondary Display to ‘None’

Step 5

Scroll to SELECT COLUMNS. Next to “Include in Total”, click Selected Columns and

Step 6

Click on the column name that contains the Midterm or Final grade (you may need to scroll to find
it), and use the arrow to move it to Selected Columns. For this example the column name is
Weighted Total.

Step 7

The column name will appear in the Selected Columns box.

Step 8

Scroll to OPTIONS. Select No for Include this Column in Grade Center Calculations.

Step 9

Click Submit. Note: The column will be added as the last column in your Grade Center.

Step 10

Verify the grades in the ASAPMidterm/ASAPFinal column.

Step 11

ONLY after you have letter grades finalized and are ready to transfer grades to ASAP, set the grade column as the External Grade column. To do so, click the dropdown menu of the column title and choose Set as External Grade.

The grade center column will now have a green check in front of the column name. If you see this green check, you have successfully sent your grades to ASAP. See the image below in the Summary

Important Notes

  1. Grades only transfer once. After grades transfer, any changes in Blackboard will need to be made manually in ASAP.
  2. If grades exist in ASAP, the grade transfer process will not overwrite grades in ASAP. Please ONLY set the column as External Column when the grades are finalized.
  3. “F” and “I” grades do NOT automatically transfer from Blackboard Learn to ASAP. Enter them manually in ASAP.
  4. Check ASAP at 8:00 am the day after you set the column as External Grade in Blackboard to verify grades and manually enter any Fs or Is.
  5. Grade Transfers occur overnight after 11:59 pm.