Canvas to myUTSA Account Grade Transfer Setup Guide

This guide will walk you through the steps of setting up a grading scheme in your Canvas course, verifying your grades, and submitting them to myUTSA Account (formerly ASAP). 

Need Help Preparing Your Gradebook? Attend Canvas Support Hours

Video Tutorial

Step #1: Enable a Grading Scheme

  1. Navigate to your Canvas course and click Settings from the course menu.
    Canvas course navigation with the Settings link highlighted.
  2. Under Course Details, scroll down to Grading Scheme.
  3. Check the box to Enable course grading scheme.
    Canvas course settings with the "Enable course grading scheme" checkbox highlighted.
  4. Click View/Edit to review the Default Canvas Grading Scheme. 
    Canvas course setting's listing of available grading schemes with the "View/Edit" button highlighted.
  5. If everything is correct, click Close and proceed to step 7. If changes need to be made, click the copy button and adjust the grading scheme to your needs. Once completed, click Save. 
    A screenshot of the default Canvas grading scheme listed in a table by letter grade and range.
  6. Verify the correct Grading Scheme is selected. 
    Canvas course settings grading scheme with the dropdown arrow highlighted.
  7. Scroll to the bottom of the page and click Update Course Details.
    Canvas course settings button saying, "Update Course Details."

Step #2: Verify your Grading Scheme is Enabled

  1. Once your grading scheme is enabled, click Grades from the course menu.
  2. From your Gradebook, locate the Total Column. This will either be at the front or end of your gradebook. 
  3. Your total column should display the points or percentage (based on your course preference) and a letter grade. If a letter grade is present, then the grading scheme has been successfully enabled! If a letter grade is not present, please review the steps above or contact Academic Innovation for assistance. 
    A screenshot of the Canvas gradebook's total column depicting a letter grade next to a student's percentage score.

Step #3: Submit Your Grades

  1. When you’re ready to submit your grades, click Grade Transfer from the course menu.
    Canvas course navigation with the Grade Transfer link highlighted.
  2. From this page, select either Midterm or Final to submit your Midterm or Final grades. 
    Canvas grade transfer entry form with the midterm tab highlighted.
  3. You’ll notice that the Midterm and Final Column is prepopulated from the Total Column in your gradebook. Review that all grades are entered correctly and enter any overrides if needed. 
    IMPORTANT: When submitting “F” grades, a “Last Attended Date” is required. Please review the important notes section of the grade transfer website for more details on the date to enter.
    Canvas grade transfer entry form with the midterm column of grade entry fields highlighted.
  4. When finished, click Submit. This may take a few minutes as grades are submitted into myUTSA Account. 
    Canvas grade transfer entry form with the submit button highlighted and a green message saying, "There were 1 successful submissions."

Error Messages

If you encounter an error message while submitting grades, please review our self-help instructions below or contact Academic Innovation. 

Individuals with this error message are not officially enrolled in this section via myUTSA Account and cannot receive a grade. These individuals are typically auditing students, or were manually added to your Canvas course as a Tutor or Participant. If you encounter this error for an officially enrolled student, please contact Academic Innovation. 

The value you entered in the Midterm or Final column is not a recognized letter grade. For a list of accepted letter grades, please visit the Course Catalog.

Midterm and Final Grades can only be submitted by the instructor of record. If you are the instructor of record and are encountering this error, please contact Academic Innovation. 

Midterm and Final Grades can only be submitted by the instructor of record. If you are the instructor of record and are encountering this error, please contact Academic Innovation. 

You are attempting to submit grades outside of the grade transfer window. Please review the grade transfer start and end dates. 

Once grades have rolled into Academic History, they can no longer be updated via Canvas. To make modifications to rolled grades, please submit a Change of Grade form. 

If you encounter this error after manually entering a last attendance date, please use the date picker to ensure the date is selected correctly.

Grading Scheme Resources

Gradebook Setup Resources

Grading Scheme Resources

Gradebook Setup Resources

One UTSA Circle, San Antonio, TX 78249

Information: 210-458-4011