Our Accessibility Standard(s)

Standard 2: Image placement does not hinder learner navigation and includes meaningful alternative text to enhance learner understanding.

Standard 3: Color contrast is distinguishable but not essential to consume content.

Standard 4: Tables are simple, meaningful through alternative text, and logical for all learners.

Standard 5: Hyperlinks are simple, meaningful, and intuitive for all learners.

Standard 9: Documents include indicators allowing learners to navigate content seamlessly.

Dive More into Document Accessibility

A Multifaceted Approach

Documents present a unique issue as they require multiple accessibility standards to be met. To improve the accessibility of your documents, use our Starting Six Accessibility Essentials and this guidebook based on the elements in your document. This page will focus on additional tips. For the purpose of this webpage, we will focus on Microsoft Word documents, though the same elements must be present in PowerPoint and PDF.

Watch the Microsoft Office PowerPoint Training to improve the accessibility of PowerPoints. Review our Creating Accessible Adobe PDFs page to improve the accessibility of PDFs.

Accessibility Training and Accessibility Checker

Take some time to watch the Microsoft Office Word Document Training. This mini-training will cover many elements of document accessibility.

Accessibility Checker

Along with the video training, turn on the Microsoft Accessibility Checker every time you open a Word document. The accessibility checker is a great way to alert you of issues and warnings that need to be fixed prior to adding a document to your course. Be sure to clear all warnings and errors from the Microsoft accessibility checker.

Manually check the following:

  • – Color contrast
  • – Hyperlink text wording
  • – Alternative text accuracy

Choosing a Design

Be sure to choose a design or color set the meets color contrast requirements. You can use the MARCOM Studio: Visual Style Guide color combinations or stick to light backgrounds with dark text.

Headings and the Navigation Pane

  • Use H1 (Heading level 1) instead of the title tool to indicate the title of the document.

    All headings should be nested, sequential, accurate, and there should be no blank headings.

Additional Elements to Include When Applicable

Add a file header and footer that include:

      • – Title
      • – Date last modified (optional)
      • – Consistent page numbers using the authoring tool that include the page the learner is on and the total pages in the file

If Converting Files to PDF

Once the content has been reviewed using the accessibility elements discussed in the Microsoft Office series, you will need to properly convert to Adobe PDF using Microsoft Office: Create Accessible PDFs.

Where Can I Go For Help?

Do you have questions? Click the button below to email our Digital Accessibility Team.