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Blackboard Guidelines > Courses

Course Archival and Restoration

Courses with student records: Immediate live access

Digital Learning will retain all data in for-credit courses live in Blackboard Learn, including student data, for the time period specified in the UTSA records retention policy. This includes content, faculty and student communication, assignments, tests and results, and students’ papers used to determine the students’ grades.

These courses will be immediately available to pertinent faculty members and students who are completing Incompletes. The courses will not be available to any other students. Digital Learning complies with the UTSA policy on Incompletes. After one year from the semester end date in which the courses were taught, these courses will be archived and removed from Blackboard Learn server and retained offline.

Courses with student records: Offline archives

Digital Learning will retain a copy of all for-credit courses offered through Blackboard Learn, including student data, for the time period specified in the UTSA records retention policy. This includes content, faculty and student communication, assignments, tests and results, and students’ papers used to determine the students’ grades. These courses can be restored and made available to pertinent faculty members upon request; please allow a minimum of two weeks to restore a course. Be sure to reference the schedule of course removal. 

These courses will be immediately available to pertinent faculty members and students who are completing Incompletes. The courses will not be available to any other students. Digital Learning complies with the UTSA policy on Incompletes. After one year from the semester end date in which the courses were taught, these courses will be archived and removed from Blackboard Learn server and retained offline.

Please Note: Blackboard Learn (SaaS) automatically backs up all courses with activity within the last 7 days. The server creates these course archives automatically at 2 AM system time. To prevent duplication, courses without activity since the last backup aren’t archived. To save space, each backup is incremental, and may appear much smaller than a manually-created archive. 

A new Course Archive policy will  be developed after we move to the SaaS environment to align with the new archiving features available,  until then we continue with the above policy. 

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